How can I configure Outlook so it will not directly send my email when I click the Send button?

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For a project, I have a whole list of meetings to discuss our progress for the upcoming months. We meet every week, but the day and time is very irregular as it is based on our availability and we skip a few weeks due to holidays. Aside from that, the topic and people involved remains the same.

How can I quickly set up these meetings without needing to fill out the information for each meeting separately?

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While I can export my own Contacts folder, I don’t seem to be able to export our company’s Offline Address Book or the Global Address List (GAL).

I need to import this list in another application and sometimes also use it for mailings both electronically and to their physical address which is stored in the GAL as well.

How can I export these Exchange address lists via Outlook?

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Who doesn’t like to copy and paste to get something done quicker? In Outlook, you can even paste something faster than you may think.

This is another one of my favorite “hidden features” in Outlook which allows you to send copied text or files without first creating a new message.

The trick is really simple and it will sure raise some eyebrows from people not familiar with it and who doesn’t like to do that every now and then? ;-)

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I've got a user who is trying to send an email with an Excel file and a Winzip-file attached to it. When she browses for the files, she can see all the Word and Excel files in the folder, but none of the Winzip files appear, and thus, she can't attach them.

How can she attach a zip-file again?

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To have an overview of each other’s activities and availability, we were thinking about implementing a Team Calendar.

What would be the best way to approach this and how would we synch our personal Calendars with this Team Calendar?

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I've been working in a team on a project and now am ready to submit it by email with quite a few attachments.

I want to keep all the team members in the loop, but they obviously don't need all the attachments as they already have it.

Is there any way to send out this email to everyone but only have the people in the To field receive the attachments but not the ones in CC and BCC?

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We’ve recently switched to Microsoft Teams and I’d really like to add a “Chat with me in Teams” link to my signature.

Is this possible?

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I'm looking for a way to delete a mail from the web mail client when I delete the message in Outlook. This mainly applies to Junk Email.

It's because I don't want to have a messy mailbox when I have to use the web mail client. Right now, when I delete an email in Outlook, the original one still remains in my inbox on the web server, so after a couple of months I have a real mess in my inbox.

Is there any way to also delete these messages from the server from within Outlook?

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Looking at backup and restore procedures for Outlook, some instruct to use the Import/Export wizard in Outlook. Others recommend to use the original pst-file and warn that I could lose data otherwise.

What's the difference between an Import and using the old PST directly? What's lost or gained by using either method?

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