I'm typing a letter in Word and I would like to insert contact information to it (sender and recipient information). I've got all the contact details in Outlook but it looks like I'm only able to insert it via a Mail Merge which seems overkill for me.
Is there a quick way to add Outlook contact details to a Word document?
I often embed screenshots or paste Excel tables as pictures (Windows Metafile) into my messages and they look good when composing.
However, when the messages are being received, Outlook automatically resizes these images based upon the width of the Reading Pane making them impossible to read without opening the message and/or resize message window (which not everyone is aware of).
How can I prevent Outlook from automatically resize these images and force it to always display it in full size?
There is a little monthly calendar in Outlook’s To-Do Bar and also within the Calendar Navigation itself where you can click on a date and then it will open up your calendar at this date.
This is very useful to me but when nearing the end of the month, it is becoming less useful as less future dates become visible.
Is there any way that I can set it to show more months?
I've been granted access to a shared mailbox on our Exchange sever. For this, I've been given the name and email address of the mailbox but I didn't get a password for it.
When I try to add the account, Outlook already resolves my current name and email address. While I can change this, it then also asks for the password which I don’t have.
How am I supposed to access this mailbox?
In the left bottom corner in Outlook I see "Filter Applied". It also tells me that there are 64 items in that folder but I don't see any.
What does Filter Applied mean and how can I make those 64 items visible again?
With the holidays going on, and the fact that you only receive the Automatic Replies (Out of Office) notices once, I’d like to keep track of who is away when.
As most people tend to write their substitute or an emergency number in the Automatic Reply message as well, I thought storing them into a separate folder (or having them stand out more so I don’t forget to move them) would be a good approach. I can then simply search within that folder
How would I move or color code these Automatic Replies without risking to also move or color code other messages?
While I love the completeness of Outlook, it does make some small things in the real world rather cumbersome in the digital world.
For instance, I have a paper daily planner on my desk which only lists the days of the week in columns. For each day, I simply write down a few words or lines to remind me what I want to do today or what I should do that day; this process takes only a few minutes to clear my head of things to do without getting distracted.
If I were to do this with Outlook Tasks, I need a whole bunch of clicks and open new windows, carefully clicking the correct day and basically lose my train of thoughts.
Is there an easy way in Outlook to emulate the ease of use my beloved “Daily Task List Planner”?
I have a rule that applies to a lot of contacts and even more are added over time and sometimes I have to remove contacts as well. I've added all these addresses to a single rule but it is hard to manage the rule this way and I often get the message that I've run out of space and that the rule has been deactivated.
I then tried to use a Distribution List to group all the contacts together and use that distribution list for the rule instead. This won't work either since Outlook extracts the distribution list into individual addresses when creating the rule so I'd be back where I started from. Assigning categories to contacts and base the rule on that (kinda like; if sender is in a specific category) seems not to be a possibility either.
Is there another way I can manage this?
On occasion, I receive emails which have been addressed to multiple people which contain actionable items for our team which need to be discussed internally first.
Currently, I usually press Reply All and remove the addresses of the original sender and other recipients who don’t belong to our team. Sometimes, re-addressing the email entirely is quicker. Either way, it is cumbersome and quite error prone.
Can I somehow add a “Discuss with Team” button to the Respond section as well?
When I add info to a contact it makes a new entry in my "Address Book".
Some have multiple entries of the type "SMTP" and others have the type "FAX" as well.
Why does it give me another (new) contact instead of just saving the original one with the changes?
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More Outlook tips and information can be found at HowTo-Outlook.
