I’m receiving various notification emails from the same address which I all store within a single folder (I move them there via a rule based on the From address).

Their subjects are non-distinctive but their message body however holds specific information which I like to group them together by within that folder. With grouping together I mean similar as how you can group messages from the same sender together or messages with the same subject.

For instance, our sales system sends out an email that there is a new order, but what has been ordered is stated in the message along with further details.

Is there a way to still group these messages based on what has been ordered without spreading them out over multiple folders?

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In Outlook 2016, there is this huge gray bar at the bottom which lists (in a very big font) Mail, Calendar, People, Tasks, etc… to switch to their corresponding folder.

In previous versions of Outlook, they were listed as icons within the pane on the left which also displays all your folders.

I liked this configuration better as this was a lot smaller and therefor allows for more space to display the message list and also gives me a larger Reading Pane area.

Is there any way to put it back there and gain back some of this wasted space?

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I've looked through all the rules in Outlook but it appears I can only apply them to messages which meet a certain condition. What I'm looking for is to create a rule when a certain condition is NOT met.

For instance, all emails which are marked as high importance but that are not coming from our escalation tool should be marked as normal importance (and I'll assign it a category instead to indicate that the customer deemed it important).

I can set the condition "from people or public group" with ease but how do I set the condition "NOT from people or public group"?

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I noticed something strange within my Calendar;

Some appointment and meeting items have a little square block in front of them. So these are indented while others are not.

What does this mean or what causes this to happen?

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I prefer to use the Calendar in the Month view but then it doesn’t display all my appointments for a specific day. Instead, it shows a grey arrow icon on which you have to click to show all the appointments but this takes you to the Day view.

Is there any way to get all the appointments to show in the Month view?

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I have my Calendar configured in the Week view. At the end of the week, it really makes little sense to me to mainly see my meetings and appointments of the past few days. I'd much rather see today's planning and the ones from the upcoming days or next week.

Is it possible to always show today first when I switch to my Calendar folder?

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Lately, people tend to send me messages which are already flagged and have a follow up reminder.

Is there a way to disable these type of remote flags and reminders?

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I organize my Contacts folder by Category. Each time when I access that folder, every Category group is expanded, no matter how carefully I compress the Category groups or arrange them.

I prefer to have some Category groups always expanded and others always collapsed.

Is there any way to keep these Category groups collapsed?

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People with multiple mailboxes or a lot of folders can have quite a busy Navigation Pane and therefore also tends to look after it a bit more.

Some of these people would like to keep everything collapsed for a cleaner and less jumpy Outlook interface. Others like to keep everything expanded so that they can easily reach each folder.

Sometimes it looks like Outlook has a mind of its own and keeps expanding and collapsing your folders whenever it pleases.

How exactly does it behave and how to keep all folders collapsed/expanded during and between Outlook sessions?

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After changing the time, location or attendees of a meeting, Outlook wants me to send out a meeting request update to everyone.

Is it possible to prevent sending out this update?

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