Creating a Distribution List from email recipients
I've received a message with a lot of people in the To and CC field. As we're all going to work on the same project, I want to create a Distribution List containing these people.
Is there an easy way I can create a Distribution List directly from the message or do I have to manually add everybody (I hope not…)?
You can create a Contact Group (as Distribution Lists are called nowadays) almost directly from the recipient list of the message.
With some careful Select All and Copy/Paste work, you can do this in under a minute (once you know the trick).
Select All, Copy and Paste
- Right click on a recipient in the message header in the Reading Pane.
- From the context menu that pops-up, choose; Select All
- Now that all the recipients are highlighted, press CTRL+C to copy them or right click on the selected addresses and choose Copy.
- Open your Contact Group or create a new one via;
- Simplified Ribbon in Mail Navigation
Dropdown arrow next to New Email-> More Items-> Contact Group - Simplified Ribbon in People Navigation
Dropdown arrow next to New Contact-> Contact Group - Classic Ribbon
New Items-> More Items-> Contact Group - Keyboard Shortcut
CTRL+SHIFT+L - Press the “Add Members” button and select “From Address Book”.
- Place your cursor in the field next to the “Members” button.
- Press CTRL+V to paste the copied addresses.
- Press OK and the addresses will be added to the Contact Group.
You can repeat the steps above if multiple addresses have been added to both the To and CC fields.
Via the right click menu, you can easily select and copy all recipient addresses from a message.
